Pre-Election Public Working Group

Table of ContentsUseful Links


This working group is for the discussion and development of requirements and related information for voting systems, intended ultimately for inclusion in the Election Assistance Commission (EAC) Voluntary Voting System Guidelines (VVSG). The focus of this working group is on requirements addressing pre-election activities, including equipment initialization, loading, development of election configurations, and election readiness.


  • Document the high level steps and processes necessary to prepare for an election.
  • Identify the necessary functionality of election systems needed to administer pre-election day functions.
  • Include or upload your step-by-step procedures used in various jurisdictions to accomplish each election process.


  • Complete first draft of election processes by December 7, 2015.
  • Complete identification of necessary system functionality to serve the election processes by January 15, 2016.
  • Finalize election processes and functionality by February 10, 2016.

Process Under Consideration

Pre-Election Process Model


Full-Size Pre-Election Process Model

Pre-Election Process Information

For Sussex County, NJ processes see "SCNJ Pre-Election Validation" specific to testing and validating the iVotronic voting machine.

For Sussex County, NJ processes see "SCNJ Election Handbook" specific to programming and testing the election ballot.

For Sussex County, NJ iVotronics processes see "SCNJ State Testing Protocols" for NJ State Mandated Ballot Testing.

Process Functions

  1. Process Overview -- Denver
  2. Review changes in state statute and rule.
  3. Review past election issues for necessary changes to implement.
  4. Identify scope of audits.
  5. Meet with stakeholders.
    • USPS
    • Candidates
    • Media
    • Political Party observers
  6. Register Voters.
    • Assign Districts/Precincts to voters.
    • Assign voters to the upcoming election.
  7. Identify offices to be included in the upcoming election.
    • Finalize your districts and precincts for the upcoming election.
  8. File candidates.
    • Notify neighboring counties of shared candidate filings.
  9. Accept ballot measures and questions from jurisdictions/state.
    • Notify neighboring counties of measures that cross county lines.
  10. Set up election in tabulation system.
    • Optical Scan
    • Digital Scan
    • DREs/Touchscreens
  11. Set up election in voter registration system.
  12. Create Ballots.
    • Optical scan ballots
    • Digital scan ballots
    • MOVE Act compliant ballots
    • DRE/Touchscreen
    • Sample ballots
  13. Proof election coding.
  14. Proof ballots.
  15. Create Voters' Pamphlets and/or Sample Ballots.
  16. Proof Voters' Pamphlets and/or Sample Ballots.
  17. Identify quantities of paper ballots to order.
  18. Identify the polling places or voting centers you will use in the election.
    • Send notification.
    • Set hours.
  19. Pre-test election equipment.
  20. Central count systems
  21. Precinct count systems
    • Optical/Digital Scan
    • DREs/Touchscreens
  22. e-pollbooks
  23. Schedule staff.
  24. Train staff.
    • Central Count staff
    • Poll workers
    • Troubleshooters
  25. Set up and test Ballot on Demand systems.
  26. Conduct Official Logic and Accuracy Testing.
  27. Send UOCAVA ballots.
    • By mail
    • Electronically
  28. Send Voters' Pamphlets and/or Sample Ballots.
  29. Publish legal notices.
  30. Ensure website is up-to-date.
  31. Test election night reporting system.
  32. Pick up mail ballots from the post office daily.
  33. Process incoming vote by mail ballots.
    • Verify signatures.
    • Apply credit for voting.
    • Separate ballots from envelopes.
    • Visually scan ballots to ensure proper tally by vote tabulation equipment.
    • Duplicate if necessary.
    • Seal ballots until ready to scan.
  34. Deliver equipment and supplies to polling places and voting centers.
  35. Set up central count facility for Election Day activities.


Next Meeting

The NIST Voting System Pre-Election Requirements Working Group will meet by telecon; date and time and connection details to be announced.

Meeting Archive



Name: Lori Augino


Affiliation: Washington State Director of Elections


Name: Ross Hein


Affiliation: State of Wisconsin Elections Division

Agency Lead

Name: Brian Hancock


Affiliation: Election Assistance Commission


Membership Information:

Participation in this Working Group is open to all interested parties. There are no membership fees.

Latest Working Documents


Enter information about important resources here such as meeting rooms, teleconferencing numbers, access codes, URLs, etc.


Wiki URL:

Email List

Email List Name: vvsg-pre-election

To join the list or find more information about list policies and related procedures, please visit the VVSG Working Group Lists page.

Relevant Documents

Reference relevant documents here.



Policies and Procedures:

Reference Architecture:

Work To-Date:

Technology Roadmap:



This Topic Is Referenced By


Topic attachments
I Attachment History Action Size Date Who Comment
Microsoft Word filedoc 1_ProceduresManual_BRS06212014.doc r1 manage 2392.5 K 2015-12-03 - 18:00 BrandieSullivan  
Microsoft Word filedoc 2014_Ballot_Inspection_and_Sorting_Procedures.doc r1 manage 39.5 K 2015-12-03 - 19:08 BrandieSullivan  
Microsoft Excel Spreadsheetxls 2015_Elections_Calendar.xls r1 manage 184.0 K 2015-12-03 - 18:27 BrandieSullivan  
PDFpdf 2016_Absentee_and_Early_Voting_Guide.pdf r1 manage 700.3 K 2015-12-04 - 15:44 BrittanyWestfall  
Microsoft Word filedoc 2_Yearly_duties__06212014.doc r1 manage 675.0 K 2015-12-03 - 18:00 BrandieSullivan  
Microsoft Word filedoc 3_Ballots__06222014.doc r1 manage 363.0 K 2015-12-03 - 18:00 BrandieSullivan  
PDFpdf 4_Canvass_Board_Manual_Adopted08122014.pdf r1 manage 1579.5 K 2015-12-03 - 19:08 BrandieSullivan  
PDFpdf ASSIGNING_POLL_WORKERS.pdf r1 manage 210.6 K 2016-02-02 - 18:50 JessicaMyers Somerset County Pre-Election activities
PDFpdf Accessibility.pdf r1 manage 46.7 K 2015-12-07 - 21:49 RossHein Wisconsin Processes
PDFpdf BECOMING_A_SOMERSET_COUNTY_POLL_WORKER.pdf r1 manage 210.0 K 2016-02-02 - 18:50 JessicaMyers Somerset County Pre-Election activities
PDFpdf BRIEF_SUMMARY_OF_SOMERSET_COUNTY_DISTRICT_BOARD_TRAINING.pdf r1 manage 251.1 K 2016-02-02 - 18:50 JessicaMyers Somerset County Pre-Election activities
JPEGjpg Ballot-Cycle-Graphic_with-title.jpg r1 manage 336.7 K 2015-12-09 - 17:09 AmberMcReynolds Denver Election Process Overview
Microsoft Word filedocx Ballot_Proofing_Checklist.docx r1 manage 11.9 K 2015-12-03 - 18:27 BrandieSullivan  
PDFpdf Ballot_Specifications_2014.pdf r1 manage 774.7 K 2015-12-04 - 15:44 BrittanyWestfall  
PDFpdf California_EC_ballots2012.pdf r1 manage 29.7 K 2016-01-23 - 18:59 RyanMacias California Election Code Sections for ballot printing requirements
PDFpdf California_EC_pre-election_testing.pdf r1 manage 88.9 K 2016-01-23 - 19:00 RyanMacias California Election Code Sections for pre-election testing requirements
PDFpdf California_EOPP_Computer-Vote-Count-Program_county-advisory.pdf r1 manage 44.8 K 2016-01-23 - 19:02 RyanMacias California Advisory to Counties re: required pre-election files/docs
PDFpdf California_Elections-officers-digest-2016.pdf r1 manage 7454.5 K 2016-01-23 - 19:01 RyanMacias California Elections Digest 2016
PDFpdf California_NVRA-Manual.pdf r1 manage 766.9 K 2016-01-23 - 19:03 RyanMacias California NVRA Manual
PDFpdf California_Poll_Accessibility_Guidelines-april-2014.pdf r1 manage 7468.2 K 2016-01-23 - 19:04 RyanMacias California Polling Place Accessibility Guidelines (2014)
PDFpdf California_guide-to-vbm-app-drives-2014.pdf r1 manage 189.1 K 2016-01-23 - 19:03 RyanMacias California Guide to run Vote-by-Mail Drives
Microsoft Word filedoc Candidate_Log.doc r1 manage 118.5 K 2015-12-03 - 18:27 BrandieSullivan  
PDFpdf EVS_DS200_PreElection.pdf r1 manage 1174.2 K 2016-01-27 - 14:28 MeganDillon ES&S Precinct Scanner Pre-Election Day Manual
Microsoft Excel Spreadsheetxls Election_Checklist.xls r1 manage 37.0 K 2015-12-03 - 18:27 BrandieSullivan  
PDFpdf HV-Supply_lists-CG15_HarveyCty.pdf r1 manage 117.8 K 2016-01-19 - 19:57 MeganDillon Harvey County
PDFpdf HV_KS-EA_Pollbook_PW_Train-v7_pbox_HarveyCty.pdf r1 manage 2900.7 K 2016-01-19 - 19:57 MeganDillon Harvey County
Microsoft Excel Spreadsheetxls Klickitat_County_Procedures_Manual_Table_of_Contents.xls r1 manage 23.5 K 2015-12-03 - 19:08 BrandieSullivan  
PDFpdf M100_Pre-Election_Day_Checklist_v_5_4_11_16_2012.pdf r1 manage 200.3 K 2016-01-27 - 21:11 MeganDillon M100 Pre-Election Day Checklist
PDFpdf M650_PreElection_v__2_2.pdf r1 manage 178.3 K 2016-01-27 - 21:13 MeganDillon M650 Pre-Election Day Checklist
Microsoft Word filedoc PROCEDURES_TO_CREATE_ABSENTEE_BALLOT_LABELS_FOR_THE_ENVELOPE_PRINTER.doc r1 manage 21.5 K 2015-12-03 - 18:00 BrandieSullivan  
PDFpdf PollWorkerApplication_3-2015.pdf r1 manage 155.6 K 2016-02-02 - 18:50 JessicaMyers Somerset County Pre-Election activities
PDFpdf Polling_Places__Supplies.pdf r1 manage 51.2 K 2015-12-07 - 21:49 RossHein Wisconsin Processes
PDFpdf Polling_place_checklist.pdf r1 manage 32.1 K 2015-12-07 - 21:49 RossHein Wisconsin Processes
PNGpng Pre-Election-Process-half1.png r1 manage 595.9 K 2016-02-05 - 22:22 BenjaminLong  
PNGpng Pre-Election-Process-half2.png r1 manage 192.3 K 2016-02-05 - 22:22 BenjaminLong  
PNGpng Pre-Election-Process-half3.png r1 manage 64.9 K 2016-02-05 - 22:23 BenjaminLong  
PNGpng Pre-Election-Process.png r1 manage 1164.0 K 2016-02-05 - 19:39 BenjaminLong  
Microsoft Word filedoc Pre-Election_Preparations_rev_6-10.doc r1 manage 156.5 K 2015-12-07 - 21:49 RossHein Wisconsin Processes
Microsoft Word filedocx Procedures_Manual_Cover.docx r1 manage 42.1 K 2015-12-03 - 19:08 BrandieSullivan  
PDFpdf SCNJ_Election_Handbook.pdf r1 manage 604.5 K 2015-12-07 - 16:16 EllenGriffiths  
PDFpdf SCNJ_Pre_Election_Validation.pdf r1 manage 162.5 K 2015-12-07 - 16:16 EllenGriffiths  
PDFpdf SCNJ_State_Testing_Protocols.pdf r1 manage 245.6 K 2015-12-07 - 16:27 EllenGriffiths New Jersey State Mandated Testing Protocols
PDFpdf Scytl_Election_Training_DIGITAL.PDF r1 manage 2034.6 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf Scytl_Election_Training_Product_Description_v2.0.pdf r1 manage 334.3 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf Scytl_Implementation_Flowchart.pdf r1 manage 1820.0 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf Scytl_PollWorker_Mng_DIGITAL-042015.pdf r1 manage 1884.2 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf Scytl_Voter_Education_DIGITAL.PDF r1 manage 3153.7 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf Scytl_eBallot_DIGITAL.PDF r1 manage 1971.6 K 2016-02-02 - 18:54 JessicaMyers Scytl Pre-Election Activities
PDFpdf U3200r3_TRN00_DS200_PreElection.pdf r1 manage 522.6 K 2016-01-27 - 21:11 MeganDillon DS 200 Pre-Election Day Training Manual
PDFpdf U3210_TRN00_iVo_PreElection.pdf r1 manage 292.8 K 2016-01-27 - 21:10 MeganDillon iVotronic Pre-Election Day Checklist
PDFpdf VOTING_EQUIPMENT.pdf r1 manage 52.5 K 2015-12-07 - 21:49 RossHein Wisconsin Processes
Microsoft Word filedoc Voters_Pamphlet_Administrative_Rules_05162014.doc r1 manage 96.0 K 2015-12-03 - 18:00 BrandieSullivan  
Microsoft Word filedocx Voters_Pamphlet_Checklist.docx r1 manage 12.4 K 2015-12-03 - 18:27 BrandieSullivan  
Microsoft Excel Spreadsheetxlsx california-vss_certification-matrixDRAFT.xlsx r1 manage 256.5 K 2016-02-07 - 20:42 RyanMacias California Voting Systems Certification Matrix
PDFpdf iVotronic_Pretest.pdf r1 manage 1228.6 K 2015-12-04 - 15:44 BrittanyWestfall  
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Topic revision: r60 - 2018-06-06 - BenjaminLong
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